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How the Registrar Can Help

Most people hear the word “registrar” and don’t really know what it is the office actually does. But the function of the Registrar’s Office is simply to store and access student academic records.

What the Registrar's Office Helps with

  • Class registration
  • Graduation information
  • Transcript requests
  • Enrollment verification
  • Course withdrawals
  • Name and/or address changes
  • Transfer credit evaluations
  • Course of study/major and minor declarations
  • Program planner changes
  • Cross-registration

FERPA Rights

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights to their education records. These are:

  • The right to inspect and review your education records within 45 days from the day Villa Maria College receives a request for access. If you would like to review your records you must submit to the registrar, dean, head of academic department, or other appropriate official, a written request that identifies the record(s) you wish to inspect. The College official will make arrangements for access and notify you of the time and place where your records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official will advise you of the correct official to whom the request should be addressed.
  • The right to request the amendment of your education records that you believe are inaccurate or missing. You may ask the College to amend a record that you believe is inaccurate or misleading. You must write the College official responsible for the record, clearly identify the part of the record that you want changed, and specify why it is inaccurate or misleading. If the College decides not to amend the record as you requested, you will be notified of the decision and advised of your right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to you when notified of the right to a hearing.
  • The right to consent to disclosures of personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent.
”Directory Information” is limited to: Student’s name, student ID number, address, telephone listing, electronic mail address, date and place of birth, photographs, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, grade level, enrollment status (e.g. full-time or part-time; undergraduate or graduate), degrees, honors and awards received, and the most recent previous education agency or institution attended.
”Directory Information” may be released without the student’s consent. Currently enrolled students may withhold disclosure of “Directory Information”. To withhold disclosure, written notification must be received annually in the Records Office prior to October 1. Forms requesting the withholding of “Directory Information” are available in the Records Office. Villa Maria College assumes that failure on the part of any student to specifically request the withholding of categories of “Directory Information” indicates individual approval. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, collection agent or clearinghouse); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest in the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the College discloses records without consent to officials of another school in which a student seeks or intends to enroll.
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
600 Independence Avenue, SW
Washington, DC 20202-4605

FERPA Release Form

Academic Calendars

Fall 2021

Course Challenge Deadline August 27
Classes Begin August 30
Labor Day Holiday September 6
Drop/Add Deadline September 7
Quarter-Term Reports Due September 24
Audit-to-Credit Change Deadline September 24
Fall College Holiday October 11-12
Midterm Exam Week October 20-26
Summer 2022 Course Schedule Available on the Portal October 22
Midterm Grades Due October 29
Spring 2022 Registration Begins for Achieve Students, Honors Students, & Athletes November 1
Spring 2022 Registration for All Students November 3
Course & College Withdrawal Deadline without Academic Penalty November 19
Thanksgiving College Holiday November 24-28
Classes Resume November 29
Last Day of Classes December 13
Reading/Critique Day December 14
Exam Week December 15-17
Final Grades Due December 21
Christmas Break – College Closed December 23-January 3
Conferral Date for Fall 2020 Graduates January 21
Incomplete Contract Work Due February 11
Incomplete Grades Due February 13

Spring 2022

Classes Begin January 18
Drop/Add Deadline January 24
Quarter-Term Reports Due February 11
Audit-to-Credit Change Deadline February 11
President’s Day Holiday February 21-22
Midterm Exam Week March 7-11
Summer/Fall 2022 Course Schedule Available on the Portal March 7
Spring Break March 12-20
Classes Resume March 21
Midterm Grades Due March 22
Summer/Fall 2022 Registration Begins for Achieve Students, Honors Students, & Athletes March 23
Summer/Fall 2022 Registration for All Students March 25
Course & College Withdrawal Deadline without Academic Penalty April 8
Easter Holiday April 14-17
Classes Resume April 18
Last Day of Classes May 9
Reading/Critique Day May 10
Exam Week May 11-13
Final Grades Due May 17
Commencement May 22
Incomplete Contract Work Due July 8
Incomplete Grades Due July 10

If you can’t find what you’re looking for call Erin Pawlak, registrar, at 716-961-1806. 

Academic Catalogs


If you can’t find what you’re looking for call Erin Pawlak, registrar, at 716-961-1806. 

Transcript Requests

Transcript Request Form

  • Villa Maria College is now using the National Student Clearinghouse to process our transcript requests. Please use the link above to start your request.
  • Current and former students now have the option to utilize electronic delivery for their transcripts. Costs vary by delivery type. You must pay by credit card.

Stranded Credit Release Program 

Available to current and former students who want access to their credits but have an  outstanding balance with Villa Maria College. Students will receive a transcript with the credits  earned for any semester(s) completed for which there is not a balance due. 

Eligibility Requirements for the Stranded Credit Release Program 

  • Have completed at least one semester at Villa Maria College 
  • Have satisfied their student account balance for at least one semester 

Learn More About the Stranded Credit Release Program 

Contact the Registrar's Office

The office is located on the main floor of the Main Building between the business office and the library.

Erin Pawlak
[email protected]

Lisa Kraska
Assistant Registrar
[email protected]

Our Staff

Erin Pawlak

[email protected]

Lisa Kraska

[email protected]