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How the Registrar Can Help

Most people hear the word “registrar” and don’t really know what it is the office actually does. But the function of the Registrar’s Office is simply to store and access student academic records.

What the Registrar's Office Helps with

  • Class registration
  • Graduation information
  • Transcript requests
  • Enrollment verification
  • Course withdrawals
  • Name and/or address changes
  • Transfer credit evaluations
  • Course of study/major and minor declarations
  • Program planner changes
  • Cross-registration

FERPA Rights

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights to their education records. These are:

  • The right to inspect and review your education records within 45 days from the day Villa Maria College receives a request for access. If you would like to review your records you must submit to the registrar, dean, head of academic department, or other appropriate official, a written request that identifies the record(s) you wish to inspect. The College official will make arrangements for access and notify you of the time and place where your records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official will advise you of the correct official to whom the request should be addressed.
  • The right to request the amendment of your education records that you believe are inaccurate or missing. You may ask the College to amend a record that you believe is inaccurate or misleading. You must write the College official responsible for the record, clearly identify the part of the record that you want changed, and specify why it is inaccurate or misleading. If the College decides not to amend the record as you requested, you will be notified of the decision and advised of your right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to you when notified of the right to a hearing.
  • The right to consent to disclosures of personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent.
”Directory Information” is limited to: Student’s name, student ID number, address, telephone listing, electronic mail address, date and place of birth, photographs, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, grade level, enrollment status (e.g. full-time or part-time; undergraduate or graduate), degrees, honors and awards received, and the most recent previous education agency or institution attended.
”Directory Information” may be released without the student’s consent. Currently enrolled students may withhold disclosure of “Directory Information”. To withhold disclosure, written notification must be received annually in the Records Office prior to October 1. Forms requesting the withholding of “Directory Information” are available in the Records Office. Villa Maria College assumes that failure on the part of any student to specifically request the withholding of categories of “Directory Information” indicates individual approval. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, collection agent or clearinghouse); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest in the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the College discloses records without consent to officials of another school in which a student seeks or intends to enroll.
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
600 Independence Avenue, SW
Washington, DC 20202-4605

FERPA Release Form

Academic Calendars

Spring 2023

Course Challenge Deadline January 13
Classes Begin January 17
Add/Drop Deadline January 24
Quarter-Term Reports Due February 10
Audit-to-Credit Change Deadline February 10
President’s Day Holiday February 20-21
Midterm Exam Week March 6-10
Summer/Fall ’23 Course Schedule Available on the Portal March 17
Spring Break March 11-19
Classes Resume March 20
Midterm Grades Due March 21
Summer/Fall ’23 Registration Begins for Achieve Students, Honors Students, & Athletes March 21
Summer/Fall ’23 Registration Begins for All Students March 23
Easter Holiday April 6-9
Classes Resume April 10
Course & College Withdrawal Deadline without Academic Penalty, Pass/Fail Deadline April 14
Last Day of Classes May 5
Reading/Critique Day May 8
Exam Week May 9-11
Final Grades Due May 15
Commencement May 20
Incomplete Contract Work Due July 12
Incomplete Grades Due July 14

If you can’t find what you’re looking for call Erin Pawlak, registrar, at 716-961-1806. 

Academic Catalogs


If you can’t find what you’re looking for call Erin Pawlak, registrar, at 716-961-1806. 

Transcript Requests

All transcript requests are now processed through the National Student Clearinghouse. Complete this form to request a transcript.

Contact the Registrar's Office

The office is located in Felician Hall.

Erin Pawlak
[email protected]

Lisa Kraska
Assistant Registrar
[email protected]

Our Staff

Erin Pawlak

[email protected]

Lisa Kraska

[email protected]