Library Services

Library Services

What it is:
Interlibrary Loan (also called ILL) is a network where individual libraries will, under certain conditions, borrow materials from and lend materials to other libraries in the network. ILL services are available to students, faculty, administration, and staff of Villa Maria College. Alumni, trustees, and AcademicSHARE users are not eligible for ILL services at this time.

How it works:
To get materials from other libraries, users must contact Lucy Waite at [email protected] or 716-961-1863. Users may request books, journal articles, audiovisual media, music CDs, and dissertations/theses intended for classroom use or research. Items that may not be requested include but are not limited to items already owned by the Library, items on reserve, textbooks or other course material, entire journal issues, computer software, or electronic supplemental material access codes.

How much it costs:
There is usually no charge to obtain materials through ILL. Librarians will make every effort to get materials free of charge; if there will be a cost associated with obtaining an item, users will be offered the opportunity to decline completion of the request before charges are incurred.

Item delivery
The length of time it takes for an ILL item to arrive depends on how long it takes the lending library to receive the request and ship the item out. Articles usually but not always arrive within a week. All other materials usually but not always arrive within two weeks. The Library does not guarantee any specific time frame for the arrival of an item. When an ILL item arrives, users will be notified via an email and a phone call. Items that arrive in electronic format (such as articles or book chapters) will be included as attachments to the notification emails. Physical items will be held at the circulation desk for pickup by the user.

Loan Periods
Loan periods are determined by the original lending library for Interlibrary Loan materials. Users may keep ILL books, AV media, CDs, and dissertations/theses for the length of time specified on the ILL Information Slip that accompanies each item. Print photocopies and electronic copies of journal articles are the user’s to keep.

Renewals may or may not be available for these items. Renewals must be requested one week in advance of the due date and are not guaranteed. If a renewal request is denied by the lending library, the item must be returned by the original due date. Users that do not return ILL items by the due date will be charged $1 per day, per item.

When doing research, it is best to plan ahead and allow extra time for ILL requests to process. Starting research early gives you time to gather the best resources for projects.

In a hurry? If the item you need is owned by one of the libraries on the AcademicSHARE program list, you can visit that library and use the resources they have (books, databases, journals, photocopiers, etc.). If you want to borrow books from that library, all you need to do is show your Villa Maria College ID card to the staff at that library and complete their procedures for entering your name in their circulation system.

Information literacy is the ability to find, evaluate, interpret, manage, and use information to answer questions and develop new ones. It also involves the ability to create new knowledge through ethical participation in communities of learning, scholarship, and practice. The purpose of library instruction at Villa Maria College is to help students develop these information literacy skills in both general and specific areas of study.

Information literacy is common to all disciplines, learning environments, and levels of education. It forms the basis for lifelong learning. Villa Maria College is committed to graduating information literate students who can draw upon traditional and electronic resources to satisfy their information needs, whether personal, recreational, educational, or professional.

Please contact Susan Abel-Smith at [email protected] or 716-961-1864 to arrange an information literacy session for your course.

Researchers who need assistance on research projects are welcome to make an appointment to receive personal, one-on-one help. This could include developing research proposals, finding information resources, obtaining source materials etc. If you have any questions or would like to make an appointment, please contact Lucy Waite at [email protected] or 716-961-1863.

There are 18 computers available in the Library. However, these computers may at times be reserved for information literacy sessions or other classroom instruction. When these computers are reserved, other computers are available in Rooms 11 and 13.

There is a multifunction printer/scanner/copier machine in the library connected to our print release system (Pharos). It can print either black/white or color pages. Double-sided printing is the default. To print, a user must choose whether the job is to be done in black/white or in color and send the job to the appropriate queue: “B&WPrint – All on Pharos” for black/white and “ColorPrint – All on Pharos” for color. The user must then swipe his or her Villa ID card at the printer station, choose the print job for release, and then authorize it to printed.

Each user has a declining balance of $10 in his or her Pharos account to use for printing; fees are 8ȼ per page to print in black/white and 12ȼ per page to print in color. Funds can be added to a user’s Pharos account by visiting the Business Office and Computer Services.

The multifunction printer/scanner/copier machine can produce both black/white and color copies. A fee of 8ȼ per black/white page and 12ȼ per color page will be charged to the user’s Pharos balance.

Two scanners are available in the library. The multifunction printer/scanner/copier machine will do black/white and color scans quickly. It will scan to a flash drive or send scans to a user’s email address. A second standalone scanner with higher resolution capabilities is available in the North Room as an attachment to the standing computer there.

Fax service for students, alumni, trustees, and AcademicSHARE users is not currently available on campus. For faculty, staff, and administrators, the multifunction printer/scanner/copier will also have faxing capabilities enabled.

Video Viewing
A computer equipped with a DVD player and a TV/VCR player are available in the North Room to watch DVDs and VHS tapes. A TV/DVD/VCR player is available in the South Room.

Other Technology
A small number of laptop computers and headphones are available for students to use within the library. Laptop/projector carts, tripods and easels are available for faculty, administration, staff, and student use on campus. Off-campus use may be granted on a case-by-case basis. Please see the librarian at the circulation desk to borrow these items. Items will be lent out on a first-come, first-serve basis, with classroom/group use taking precedence.

Equipment reservations can be made in advance by speaking with a librarian. Please note that library staff do not deliver equipment; it must be picked up and returned by the borrower.

A recording microphone, digital still camera, and digital video camera are available for Animation students to use.

The Library now coordinates all accommodated and make-up tests.


To be sure that there will be someone in the Library to proctor your test, please use the link below to sign up for a time slot and let us know when you want to take your accommodated or make-up test. Please be sure to choose the “Testing Center (Library)” schedule when logging in to be sure you are signing up on the correct calendar.


Please send test cover sheets and testing materials to [email protected]. The Test Cover Sheet (in both Word and PDF formats) and more detailed instructions are available below.

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